Project management is not only the creation of software and hardware but also of people. Specifically, the project managers allocate resources properly, control time and look after the stakeholders of the process. Technologies like Trello and Asana have transformed the ways people from a team and the way they manage a project. These platforms afford reasonable interfaces that make it easier to manage tasks so that different teams of employees do not encounter problems with organization of work and productivity.
Here in this article, you will be able to discover some of the most important concepts about project management as well as ways you could apply it in your company. Let’s get started.
What is a Project in Project Management?
A project is a different set of activities that need to be finished to achieve a specific goal. The Project Management Institute describes a project as a temporary effort undertaken to achieve a unique business goal usually within a fixed time and scope. Depending on how complex it is, one person or many people can manage it. As simple or as complicated as it may be, it can be handled by one person or several people.
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All projects must have the following components:
Goal: What are you trying to achieve?
Timeline: When are you trying to achieve it?
Budget: How much will it cost to achieve?
Stakeholders: Who are the major players who have an interest in this project?
Project manager: Who is going to make sure everything that needs to be completed gets completed?
What is Project Management?
Project management therefore simply refers to the process of leading a team to achieve some objectives within a given time frame. It involves formulation of plans, organizing,stuffing,directing and controlling. Teams working among project managers carry out strategies through the help of tools and methods in resource allocation, work scheduling, and others in order to facilitate communication in work.
The stages of project management?
Initiating: This is the first stage start with defining the project.
Planning: planning is the second stage of project management that includes developing a roadmap for everyone to follow.
Executing and Monitoring: In this stage, a project team is formed, and the project deliverables are prepared as well. The Project Management system will control and evaluate the delivered performance in order to maintain the project’s allocated.
Closing: This is the last stage of project management in which a project is completed, a review meeting takes place, and after the project is transferred to another team who will maintain it.
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Trello for Project Management
Trello is a project management tool that enables you keep track of projects & assignments and is based on the kanban method, and it's better for large to small teams.
Trello’s Key Features:
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Lists: Organize tasks into stages, such as "To-Do," "In Progress," and "Completed."
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Cards: Indicate individual elements in a list, be they accessing a web page or processing data. Descriptions, due dates, attachments, comments and checklists are possible on each card.
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Labels: Arrange tasks or sort them by colors that depict priority or a category it falls under.
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Reminders and Deadlines date: Keep track of project to complete before deadlines.
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Collaboration tools: Assign tasks to team members, leave comments, and tag others for updates.
The Steps of Trello for Effective Project Management
The following are the steps that is neededed to follow Effective project management are :
Step 1: Open the search bar for Sign up on Trello
Step 2: After signing Up the second step is to Create a Board in Trello
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Click on the Personal Boards tab and click on the Create new board option.
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After giving the Name, the board and You can choose a color or background pattern that can be altered later.
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if you have multiple teams that You can give access to team you would like to access.
Step3: Create a team by giving a team name, description, and giving a brief description then click the continue button then provide the teammate email address for sending invitation for joining.
Step 4: After creating a team and create a list in Trello.
Step 5: Create Cards in Trello
Step 6: Assigning Cards and Giving Due Dates
Step 7: Add Labels to Cards
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Asana for Project Management
Asana is one of the most popular online project management software that helps teams to organize the work, track work in Realtime, and handle their work effectively. team can create tasks, assign them to others, set deadlines, and see the progress of the project in real-time.
Some Key Features of Asana
1. Projects and tasks management:
Assign the particular task accordingly to the team members after breaking down project into individual task, set some deadlines of project and track the Realtime status of project.
2. Project Tracking:
It has visualization to ensure project tracking and project management tools such as the Kanban board, list, timelines (Gantt), calendar among others.
3. Team Collaboration:
Asana allows the team members to communicate where information sharing is easily facilitated through comment sections with a file share and option to mention another member in a task for updates among others.
4. various software Connectivity:
Asana integrates with Google Drive, Slack, Microsoft Teams, and many more.
5. Automation:
It enables the Users to automate tasks that they do often and create workflows that automatically assign tasks, keep work running smoothly and change statuses.
6. Reporting and Analytics:
Teams can create reports for tracking the performance of projects and see how many tasks are finished and find problems in projects.
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How to Manage a Project in Asana:
Step 1: Click to Create a new project after Choose pre-designed templates or start from scratch.
Step 2: Click to Add tasks and subtasks: Break down the project into different tasks. and assign deadlines, attach files and add task descriptions.
Step 3: Assign task dependencies: This feature enables the team to ensure that tasks are completed in the correct order.
Step 4: Switch between views: You can choose list view for detailed task management, board view for visual task flow, or timeline view for Gantt chart-style project planning.
Step 5: Collaboration and Track progress
Use messaging and comment features of Asana’s to keep communication open and Track progress by viewing real-time updates on the project dashboard.
Monitor goals and milestones: Remember your big goals and main project goals to make sure that you still remember this throughout the process.
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Conclusion:
Trello and Asana are two of the most effective project management tools that are in use in today’s society. Asana and Trello are both extremely capable project management tools which can be used in relation to project planning, tracking and execution.They help personals as well as groups to schedule tasks in a way that improves on co-ordination and productivity. Through learning about these tools, there is a chance of picking the right one to use for a given project and later have a smooth process all through.
1. Is Trello free for personal use?
2. What is better than Trello?
3. What is the difference between Asana and Trello?
4. Which is best, Asana or Trello?
Asana and Trello both are best as its place depends upon user requirements. Asana offers more functionality as compared to Trello and is best for handling complex problems, while Trello is suited for simpler and easier problem management. Both tools are reliable, but Asana's data visualization is much superior to Trello's. But keep in mind that Asana is more expensive, with paid plans beginning at approx. 900 per user each month.